The Australian Researcher Cooperation Hub – India (ARCH-India) (we, our) is bound by Australian privacy laws, including the Information Privacy Principles set out in the Privacy and Data Protection Act 2014 (Vic) (“Privacy Act”).
This policy sets out how we handle Personal Information, including the Personal Information of our authors, commenters and readers (users), in accordance with the Privacy Act, and how you can exercise your rights under the Privacy Act.
‘Personal Information’ is defined as set out in the Privacy Act. Essentially, Personal Information is information or an opinion about an individual who is reasonably identifiable (including names, addresses, birth dates, or email addresses).
‘Related Body Corporate’ has the same meaning as ‘Related Body Corporate’ under section 50 of the Corporations Act 2001 (Cth).
We collect your Personal Information directly from you and from third parties. The types of Personal Information we collect depends on the circumstances in which the information is collected. For example, we may collect Personal Information when you create an account for, or publish an article on ARCH-India, which may include:
Information required to create an account:
We also collect some of your Personal Information from third parties. For example, if you create an account for ARCH-India using a social media account, we may collect Personal Information, including your name and email address, from your social media account.
We also collect website analytics – anonymous statistics about how people use the website. These statistics help us understand how our users, as a group, use the ARCH-India platform, and aren’t linked to specific individuals.
The purposes for which we use, collect and disclose your Personal Information will depend on the circumstances in which we collect it. Whenever practicable we endeavour to inform you why we are collecting your Personal Information, how we intend to use that information and to whom we intend to disclose it at the time we collect your Personal Information.
We may use or disclose your Personal Information:
Some of the specific purposes for which we commonly collect, use and disclose your Personal Information include:
If you sign up to ARCH-India, we will publish your author/user profile on the ARCH-India website. Your profile will contain your name and you may choose to include additional information. Author profiles generally contain information about professional experience and expertise.
If you contact an author of an article through ARCH-India, we will provide them your comment together with your name, which is linked to your profile.
Beyond those circumstances, we generally don’t publicly disclose Personal Information. We don’t sell our users’ Personal Information. We may be required to disclose your Personal Information; for example, where required by law or a court order or to third parties which assist the operation of ARCH-India. This may include disclosing your Personal Information to the following types of third parties (depending on the purposes for which we have collected your Personal Information):
Where we disclose your Personal Information to third parties we will use reasonable efforts to ensure that such third parties which assist with the operation of ARCH-India only use your Personal Information as reasonably required for the purpose we disclosed it to them and in a manner consistent with the Privacy Act. If you post information to public parts of our websites or to our social media pages, you acknowledge that such information (including your Personal Information) may be available to be viewed by the public. You should use discretion in deciding what information you post.
Our head office is located in Australia, but we also have an office in India – operating as the Australia India Institute at Delhi. Staff in India have access to user Personal Information, however this is information is stored in Australia.
The systems we use to provide the ARCH-India platform are located in Australia.
Except in some cases where we may rely on an exception under the Privacy Act, we will take reasonable steps to ensure that such overseas recipients do not breach the Privacy Act.
We store Personal Information on computer databases and/or in hard copy and will take reasonable physical and electronic security measures to protect any records that we hold which contain Personal Information. We destroy or permanently de-identify Personal Information in a secure manner when we no longer need it. We do not store bank details or credit card information.
We are committed to keeping your Personal Information secure and will use all reasonable precautions to protect it from loss, misuse, unauthorised access or alteration. However, except to the extent liability cannot be excluded due to the operation of statute, we exclude all liability (including in negligence) for the consequences of any unauthorised access to, disclosure of, misuse of or loss or corruption of your Personal Information.
Under the Privacy Act, you have the right to access the Personal Information that we hold about you.
We handle any access request in accordance with the Privacy Act. The Privacy Act provides some exemptions to access requests. We may require that you provide proof of your identity in order to grant your access request.
It is free to make an access request. However, depending on the scope of your request, we may charge an administration fee for the time we spend locating, compiling and explaining the information you ask for. If we need to charge a fee, we will let you know up front and confirm that you would like us to proceed.
If you would like to request access to your Personal Information, please contact us at firstname.lastname@example.org
We take reasonable steps to maintain the accuracy of your Personal Information.
Under the Privacy Act, you also have the right to ask us to correct any Personal Information we hold about you. We encourage you to contact us if you become aware that the Personal Information we hold about you is incorrect or to notify us of a change in your Personal Information.
We handle any correction request in accordance with the Privacy Act. The Privacy Act provides some exemptions to correction requests.
If you would like to request a correction to the information that we hold about you, please contact us at email@example.com
If you make a complaint regarding privacy, we will assess your complaint and respond within 30 working days.
If you are not satisfied with the way in which we handle your complaint, you may issue a complaint with the Australian privacy regulator, the Office of the Australian Information Commissioner.